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PROFESSIONAL STAFF BANQUET (LAST CALL): The annual Professional Staff Banquet will be held on Friday, March 12, 2010, at the Dayton Art Institute. The banquet honors current members of the professional staff as well as emeritus members. At that time, a number of your colleagues will be recognized for their contributions to Dayton Children’s and the community. These include Victor Nanagas, Jr, MD, (Taggart Award) and Emmett Broxson, MD, Maria Nanagas, MD, and Joseph Ross, MD, (Distinguished Service Award). Service awards will also recognize service to Dayton Children’s and commitment to its mission for up to 45 years (Richard Fox, DDS, and Robert Hardman, MD). If you have not yet responded and would like to celebrate the evening with your friends and colleagues please contact Judy Cruea at crueaj@childrensdayton.org or 937-641-3666.

EPIC IN-BASKET CLEANUP OCCURS: As with all new forms of technology, there are usually a number of unanticipated consequences or even some that are anticipated, but still require changes in how we work. One of the neat functions within EPIC is the in-basket. This allows physicians to manage chart deficiencies via the web, to receive results of inpatient labs that are finalized after discharge, to cosign orders, etc easily. Now for the bad news. As of last month, there were 34,000 in-basket messages that had not been “done” by the staff. In some cases the messages have not been read, in some cases they have been read but pended. We are systematically going through these messages to first clean them up. For example, we have found about 3,000 messages belonging to staff who have left. We have close to 10,000 ambulatory lab results that are in the baskets of community physicians. We are retracting everything that is over 30 days old. We even had an EPIC glitch that resulted in the need to “cosign” orders that really did not need a “cosignature.” We are working on those. Stay tuned as we address this issue further.

MEDICAL RECORD DEFICIENCIES: You will soon be receiving notification from health information management (HIM) if you have chart deficiencies. Before EPIC, HIM routinely sent out regular updates of the status of any chart deficiencies that were present for each professional staff member. We will resume that process soon. The first thing that you will receive is a note from HIM telling you exactly how many chart deficiencies currently exist. You will then have six to eight weeks to clear those deficiencies. Starting in early June we will resume the process of automatic relinquishment of privileges for those professional staff members who exceed the specified time frames for chart completion. In a typical year, this only applies to a few professional staff members. Most complete their records in a timely fashion. If you have any questions, contact Dan Gross at 937-641-3399.

PROFESSIONAL STAFF ELECTIONS: The deadline for nominating candidates for the positions of chair of medicine, chair of surgery, and chair-elect of the professional staff has passed. Nominees are being interviewed now to determine their willingness to serve. The executive committee will review the final slate of candidates at an upcoming meeting. Elections will follow soon thereafter. Please watch for ballots, consider the candidates carefully, and vote if you are eligible.


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